Reliable Fund Administration

Vastardis Capital Services™ offers flexible and personalized support to each fund administration client. We work with you to tailor our full range of administration services to fit your business requirements.

Whom do we serve?

• Hedge funds
• Private equity funds
• Mutual funds

What can we do for you?

We perform the same full range of fund administration services as the big firms do. What sets us apart is our understanding that no two clients face the same challenges. Our experienced staff works with you to define the breadth and depth of services you need for each fund.

"Full service" means we can also provide your firm with a qualified individual to serve as the Principal Financial Officer (PFO) or Chief Compliance Officer (CCO) of your U.S. registered mutual fund. Both roles entail close involvement with the fund’s board and the adviser’s senior management.

• Vastardis Capital PFOs are responsible for maintaining the highest standards in financial disclosure. They certify the completeness and accuracy of financial statements under the Sarbanes-Oxley Act.
• Vastardis Capital CCOs are experienced, independent, and empowered to maintain a comprehensive regulatory compliance program under Rule 38a-1 of the Investment Company Act.

Reporting and compliance

• Perform prospectus and regulatory compliance testing
• Deliver performance calculations and reporting
• Calculate dividends and distributions

Budgeting and expenses

• Determine incentive and asset-based fees
• Develop expense budgeting, accruals and payables analysis
• Approve invoices and payments

Valuation

• Calculate monthly net asset values
• Manage application of fair valuation procedures

Legal administration

• Manage board meeting agendas, minutes and reporting
• Update prospectus and periodic supplements ("stickers")
• Perform other regulatory filings (e.g., state "blue sky" filings, National Futures Association)
• Manage matters submitted to shareholder vote ("proxies")
• Oversee use of outside counsel

Financial and tax reporting

• Coordinate annual audits
• Prepare periodic financial statements
• Prepare K-1s and Form 1065 for limited partnerships

For U.S. registered mutual funds

• Prepare and file SEC reports, including Forms N-CSR, N-SAR, N-Q, N-PX, 24f-2; Section 13(d) and 13(f) reports
• Perform IRS compliance testing
• Execute tax returns (as Principal Financial Officer)